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structure and fees | process with commercial projects

Structure and Fees

The process in the planning and execution of smaller projects, which starts with buying a property and ends with the transfer of the completed building, consists of the following three phases:

  1. The concept- and sketch plan phase
  2. Technical documentation
  3. Appointment of contractor and site management

1. The concept- and sketch plan phase

The client indicates the requirements, introduce the site en determines the guidelines during the discussions with the architect. The architect put the concept forward through a hand drawn sketch plan. The two dimensional planning exercise is supported by a three dimensional model. The model captures the guidelines and the client is able to visualise the project.

The client gives feedback. The architect responds to the client’s comment and develops the concept ideas to complete hand drawn sketch plans. These sketch plans in turn develop into two dimensional planning, sections and elevation in relation to architectural terms. The cost and viability of the project is also determined. The client finally comments and criticism on the sketch plans.

2. Technical documentation

Die architect develops the sketch plans into construction drawings. All aspects of construction are recorded on the drawings. Structures and services, such as wiring for electricity and sound systems, sewerage, heating and cooling, are accurately documented. In this phase all plans are drawn with the help of a computer and CAD software. During this phase, the architect recommends the need for engineers, specialists and other professional people.

Complete plans are sent to the local government and/or the home owner’s committee for approval. At the same time several contactors are requested to tender for the project. Every contractor is supplied with a complete set of plan. They will be able to calculate the cost of the project accurately. On receipt of the cost projections, the architect and client meet for consultation.

3. Appointment of contractor and site management

The client gives instruction for the appointment of the contractor. The architect prepares a JBCC contract for signature. The contract is an agreement of co-operation and stipulates the following:

• The extent of the labour and the cost;
• The estimated time it would take to complete the project;
• Procedures regarding payment, changes;
• Procedures with regard to possible disputes, arbitration, the extension of the building period, etcetera ; • The appointment of sub-contractors for example plumber, electricians;
• The completion of the project and the retaining fee.

The site is handed over and the first site meeting is held with all the parties involved. The architect maintains close working relations with the contractor, engineer and other professional people through regular site visits, -meetings and general communication.

Sam Pellissier controls the quality, the development of detail, cost, inspection and certifying. The architect manages progress payments through certifying, whereby payments are made as the project progresses.

As the project draws to a close, the architect compiles a list of all outstanding items which need attention. Once the listed tasks have been completed, the project is finalised.

The project is completed. The architect lists with defects, compiles the final account and finalise the handing over procedures. The retainer fee is determined at the signing of the agreement. The amount is paid to the contractor when the client and architect are satisfied. The project is declared as completed.